Memorandum
Date: October 6, 2026
To: The Honorable Brad Rasmussen, Chair, Lake County Board of Supervisors
From: Public Works Department
Subject: Authorize the Public Works Director/Purchasing Agent to sign a Purchase Order to United Rentals in an amount not to exceed $117,975 for the purchase of one used 2021 water truck
Executive Summary: The County’s FY 2026/2027 budget includes an appropriation in budget unit 4121, for the purchase of a used water truck. The existing water truck at the landfill is not equipped with a DEF system, rendering it non-compliant with CARB regulations. In addition, the engine needs a major overhaul due to coolant leaking into the engine oil, indicating internal failure.
Staff attended auctions and reviewed equipment sales statewide to find a used water truck that was in compliance with CARB regulations and would be sufficient for the needs and operations of the landfill. Staff solicited a quote from United Rentals for the 2021 water truck. The competitive bidding requirements of the County’s purchasing ordinance, County Code Section 2-38.2, are fulfilled. The total purchase price, including freight and sales tax, is $117,975, which requires Board of Supervisors authority to award.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☒ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☒ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action: Authorize the Public Works Director or Purchasing Agent to sign a Purchase Order to United Rentals in an amount not to exceed $117,975 for the purchase of a used 2021 water truck.