Memorandum
Date: April 2, 2024
To: The Honorable Lake County Board of Supervisors
From: Shane French, Information Technology Director
Subject: Waive the formal bidding process and authorize the IT Director to issue a PO to Berkeley Communications in the amount of $49,846.19 for the NS224 disk shelf, support, and services
Executive Summary:
As the County’s need for data storage continually increases, is necessary to periodically add storage resources for departmental use. This year, the IT department requested an allocation of $50,000 to add a Netapp disk shelf to our existing storage.
We have received a heavily discounted quote from our existing vendor, Berkeley Communications, for a disk shelf and software/support services in the amount of $49,846.19. This quote represents a discount of over 75% from the MSRP of the system. We recognize that this is an outstanding discount and one we would not normally receive. The discount is only good through Netapp’s end-of-fiscal-year on 4/17/2024.
Due to the outstanding pricing and time-sensitive nature of the discount, we are requesting an exemption to competitive bidding under section 2-38B because the competitive bidding process would produce no economic benefit in this case.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Waive the formal bidding process and authorize the IT Director to issue a PO to Berkeley Communications in the amount of $49,846.19 for the NS224 disk shelf, support, and services.