Memorandum
Date: April 12, 2022
To: The Honorable Lake County Board of Supervisors
From: Crystal Markytan, Social Services Director
Subject: Approve Contract between County of Lake and North Coast Opportunities, Inc. for the Housing Support Program, for the term of December 1, 2021 to June 30, 2022 in the amount of $774,816.00, and authorize the Chair to sign.
Executive Summary:
North Coast Services, Inc. (NCO), has successfully operated the Housing Support Program (HSP) in partnership with Social Services since 2019. This program is funded through an allocation from the California Department of Social Services (CDSS). Lake County Ordinance 3109 established competitive purchasing requirements for all contracts and purchases. Section 2-38.2(3)(B) of this Ordinance details that competitive bidding is required every 3 years. Social Services wishes to execute a short-term Contract with NCO through the end of the current fiscal year, June 30, 2022, in order to allow ample time to complete a new bid solicitation. When the last RFP was issued in 2018, NCO was the only Contractor to submit a bid for the HSP Program. DSS is currently processing the RFP for HSP Services for the Contract period beginning on July 1, 2022.
The most recent Contract allows for month-to-month continuation of services and payment after expiration, but DSS has recently been made aware that the County Auditor will not make any payment for services longer than one quarter beyond the date of Contract expiration. Additionally, DSS was notified through the All County Welfare Directors Letter (ACWDL) issued on December 13, 2021 that CDSS intends to increase the allocation for FY 21/22 to $774,816. With the original Contract being expired as of June 30, 2021, and therefore not able to be amended for the funding increase, and month-to-month continuation no longer allowed, a new short-term Contract is needed to continue to pay NCO for services currently being provided to program participants.
This Contract has been delayed in coming to your Board for many reasons, including the late announcement of funding for HSP from CDSS. Unfortunately, Social Services has no control over the release date of CDSS County Fiscal Letters and funding announcements.
Together with North Coast Opportunities, Inc., Social Services will provide resources to support CalWORKs clients that experience chronic and repetitive homelessness. The program will continue to provide rental assistance and other supportive services to help participants find and retain long-term housing.
If not budgeted, fill in the blanks below only:
Estimated Cost: $774,816______ Amount Budgeted: $774,816______ Additional Requested: ______ Future Annual Cost: _____
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Approve Contract between County of Lake and North Coast Opportunities, Inc. for the Housing Support Program, for the term of December 1, 2021 to June 30, 2022 in the amount of $774,816.00, and authorize the Chair to sign.