Memorandum
Date: September 26, 2023
To: The Honorable Jessica Pyska, Chair, Lake County Board of Supervisors
From: Scott Harter, Special Districts Administrator
Jesus Salmeron, Special Districts Deputy Administrator- Fiscal
Subject: Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.2 based on the unique nature of the goods; b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $136,000 to WesTech for the purchase of a 480 CUF of Media AC.
Executive Summary: At the North Lakeport Water Treatment Plant there are three Trident units which utilize a combined clarifier/filter in the water treatment process. Those units were installed in the early 1990’s with the construction of the surface water treatment plant. The media in the clarifier portion of the packages is degraded and requires replacement. There are a variety of different media which can be used each with a specific strength depending on the water being treated. In the case of the raw water from Clear Lake the clarifier media from Wes Tech will best address the organics and other characteristics and provide the most effective treatment. This media is a proprietary, patented product with a 20-25 year expected useful life, and an equal product is not available from any other source. We respectfully request that the Board waive the competitive bidding process due to the unique nature of the goods and authorize the purchase of the media from Wes Tech. Please note the attached quote includes media for both the North Lakeport and Soda Bay water treatment plants.
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If not budgeted, fill in the blanks below only:
Estimated Cost: $136,000.00 Amount Budgeted: $0 Additional Requested: 0 Future Annual Cost: 0
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 2-38.2, Unique nature of the goods
How long has Agreement been in place? No current agreement in place
When was purchase last rebid? Media was part of the bid package when the treatment plant was constructed in the early 1990’s
Reason for request to waive bid? Proprietary, patented clarifier media best suited to effectively treat our raw water from Clear Lake
Recommended Action:
Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.2 based on the unique nature of the goods; b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $136,000 to WesTech for the purchase of a 480 CUF of Media AC.