Memorandum
Date: July 21, 2026
To: The Honorable Brad Rasmussen, Chair, Lake County Board of Supervisors
From: Lars Ewing, Public Works Director
Subject: Approve Supplemental Services Agreement Number Two with Roach and Cambell for Final Design and Construction Document Preparation for Cobb Community Park in the amount of $351,400
Executive Summary:
As your Board is aware, the County has been progressively working toward the development of a future community park in Cobb. To date, work has included public outreach planning efforts, acquisition of property funded partially through a State Habitat Conservation Fund acquisition grant, preparation of a conceptual park master plan and preliminary technical studies, and compliance with the California Environmental Quality Act and Lake County General Plan which resulted in a CEQA Notice of Determination and GPC conformity finding.
This collective work served as the basis for the County's application to the National Parks Service (NPS) Land and Water Conservation Fund (LWCF) grant program. The County recently received a preliminary notice of award for $1.46 million of LWCF funding for the project, which is anticipated to reimburse up to 50 percent of eligible project costs. The award remains contingent upon the successful completion of required federal environmental compliance and permitting, including National Environmental Policy Act (NEPA) requirements, and final approval by NPS and other applicable federal agencies.
With the project now advanced beyond planning and local environmental review, the remaining work consists primarily of preparing final design and construction documents and completing the federal requirements necessary to secure the LWCF funding and move the project into construction. To that end, staff negotiated a scope of work with Roach & Campbell Landscape Architects, who developed the concept plan and has extensive familiarity with the project. The agreement scope of work includes design development, preparation of construction documents, civil, structural, electrical, landscape and irrigation plans, technical specifications, construction cost estimates, aquatic resource delineation, regulatory permitting, NEPA compliance documentation, bidding assistance, and construction support. Several optional tasks - including preparation of an Environmental Assessment (if a Categorical Exclusion is determined to be insufficient), Clean Water Act permitting, biological studies, cultural resource support, and other environmental compliance services - are specifically excluded from the proposed agreement and would require future Board approval should they become necessary.
The proposed agreement is for an amount not to exceed $351,400. Public Works intends to fund this work through a combination of LWCF grant funding and local match funds. To fund the remaining local share not covered by the LWCF grant, Public Works intends to apply for a Habitat Conservation Fund (HCF) Development Grant through California State Parks. If awarded, the HCF grant would provide funding toward the non-federal match required for the project, reducing or eliminating the need for County discretionary funding. Should additional local matching funds ultimately be required, staff will return to the Board with an appropriate funding recommendation.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☒ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☒ Economic Development ☒ Infrastructure ☐ County Workforce
Recommended Action: Approve Supplemental Services Agreement Number Two with Roach and Cambell for Final Design and Construction Document Preparation for Cobb Community Park in the amount of $351,400.00; and authorize the Chair to sign the Agreement.