Memorandum
Date: February 7, 2023
To: The Honorable Lake County Board of Supervisors
From: Shane French, Information Technology Director
Subject: a) Consideration of creation of Section 19 of the “Board of Supervisors, County of Lake, CA, Policies and Procedures Manual,” and; b) Consideration of approval of Section 19.1 Acceptable Use Policy
Executive Summary:
The County of Lake does not currently have a formalized Acceptable Use Policy in place. Currently, new employees are asked to sign the ‘Rules and Regulations for Internet and Email Use’ document. This document is limited in scope and lacks some of the requirements and details typically found in an Acceptable use Policy.
The Information Technology Department, in collaboration with the Technology Governance Committee, has prepared the attached draft policy for your consideration.
The purpose of this policy is to clearly communicate what actions and activities are, and are not, appropriate for employees and contractors using County Information Systems.
I am recommending your Board authorize the creation of a new policy manual section (Section 19) that will contain this and future Information Technology related policies.
Additionally, I am recommending that your Board approve the attached Acceptable Use Policy as Section 19.1.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
By motion, authorize creation of Section 19 of the “Board of Supervisors, County of Lake, CA, Policies and Procedures Manual.”
By motion, approve Section 19.1 Acceptable Use Policy.