Memorandum
Date: July 22, 2025
To: The Honorable Lake County Board of Supervisors
From: Rachael Dillman Parsons, Social Services Director
Subject: Consideration of a) Waiving the Formal Bidding Process Pursuant to County Ordinance 3137 Section 2-38, Subsection 38.1, Extension of Annual Agreements; and, b) Approving Contract between County of Lake and The Regents of the University of California for Training Services, in the Amount of $339,915.00 From July 1, 2025 to June 30, 2026, and Authorize the Chair to Sign
Executive Summary:
The University of California Davis Campus (UC Davis) provides essential training, including all related materials, for Social Services (DSS) employees. Trainings cover various topics including Civil Rights, Welfare Fraud- Prevention and Detection, Accounting and Fiscal trainings, and even Field Safety Training. Many of these courses are required to comply with State regulations. The trainings not required by State law provide valuable information that would not be readily available or cost effective without the UC Davis contract. Because most trainings are held at DSS, there are no venue costs to provide, and no meal, travel, or lodging reimbursements are necessary for employees attending. Furthermore, DSS and UC Davis adapted to COVID-19 regulations and transitioned trainings into an online platform, which increases flexibility and allows more employees to attend trainings. This contract (#00153395) includes a total of 86 units of training.
According to 38.1 Extension of Annual Agreements, bidding is not required in instances where the cost of services has not increased. The daily rate for this contract is $4,250.00, the same amount as the previous 24-25 agreement with UC Davis.
If not budgeted, fill in the blanks below only:
Estimated Cost: __$339,915.00_ Amount Budgeted: _$339,915.00_ Additional Requested: __0_ Future Annual Cost: __0_
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☒ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: a) Waive the Formal Bidding Process Pursuant to County Ordinance 3137 Section 2-38, subsection 38.1, extension of annual agreements; and, b) Approve Contract between County of Lake and The Regents of the University of California for training services, in the amount of $339,915.00 from July 1, 2025 to June 30, 2026, and authorize the Chair to sign.