Memorandum
Date: May 23, 2023
To: The Honorable Jessica Pyska, Chair, Lake County Board of Supervisors
From: Scott Harter, Special Districts Administrator
Jesus Salmeron, Special Districts Deputy Administrator- Fiscal
Subject: (Sitting as the Lake County Sanitation District Board of Directors) (a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.2, based on the unique nature of the goods; (b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $500,000.00 to Eddy Pump Corporation for the purchase of a 4-inch Sewer Pond Dredge Sled.
Executive Summary:
The adopted FY 22/23 budget for Lake County Sanitation- SE Regional includes a Capital Asset appropriation for a 4-inch Sewer Pond Dredge Sled.
The 4-inch Dredge Sled will allow the sludge dredging of the treatment ponds to be performed by in-house labor in place of hiring an outside vendor to do the work.
Our staff contacted four vendors to obtain quotes, however Eddy Dredge was the only vendor who provided a product that fit the size of our sewer ponds which will allow the work to be accomplished. The equipment suggested by the other vendors were too large for the size of our facility. No other comparable products to the Eddie Dredge Sled were found to be available.
Staff respectfully requests your Board approve the purchase order for a 4-inch Sewer Pond Dredge Sled from Eddy Pump Corporation.
If not budgeted, fill in the blanks below only:
Estimated Cost: $500,000_ Amount Budgeted: $500,000_ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☒ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
(Sitting as the Lake County Sanitation District Board of Directors) (a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.2, based on the unique nature of the goods; (b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $500,000.00 to Eddy Pump Corporation for the purchase of a 4-inch Sewer Pond Dredge Sled.