Memorandum
Date: May 21, 2024
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Approve Amendment Two between the County of Lake and STRATA Architecture Planning Management for Engineering Design Services for the Courthouse Heating Ventilation and Air Conditioning (HVAC) System.
Executive Summary:
On September 12, 2023, your board approved a preliminary engineering agreement with STRATA Architecture Planning Management (STRATA) for the evaluation of the courthouse HVAC system. STRATA’s preliminary work consisted of a building condition assessment, load monitoring, and a final report with repair/replacement/retrofit recommendations. With STRATA’S preliminary work now complete, Public Services staff requested a scope of work to complete the design, prepare bid-ready construction documents, and perform other supplementary services for a whole-building HVAC modernization.
Staff recommends your Board’s approval of the attached amendment to the agreement with STRATA for engineering design services of the courthouse HVAC system, an increase of $261,620, for a total not to exceed amount of $319,920.00. Funding for the project is included in budget unit 1671, specifically through ARPA local fiscal recovery funds.
If not budgeted, fill in the blanks below only:
Estimated Cost: __________ Amount Budgeted: Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☒ Fully Article X.- and/or Consultant Selection Policy-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
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Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Disaster Preparedness, Prevention, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Approve Amendment Two to the Agreement between the County of Lake and STRATA Architecture Planning Management for Engineering and Design Services to Evaluate the Lake County Courthouse HVAC System, and authorize the Chair to sign.