Memorandum
Date: April 1, 2025
To: The Honorable Lake County Board of Supervisors
From: Robin Borre, Special Districts Administrator
Jesus Salmeron, Special Districts Deputy Administrator- Fiscal
Subject: (Sitting as the Lake County Sanitation District Board of Directors) a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.4 Cooperative Purchases; b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $170,000 to Peterson CAT for the purchase of a Backhoe.
Executive Summary:
The FY 24/25 LACOSAN-NW Capital Asset Budget includes an appropriation of $170,000 for the purchase of a Backhoe. The backhoe will be used to maintain the Northwest Treatment Plant.
Equipment was sourced competitively through Sourcewell’s cooperative purchasing contract with Peterson CAT (Source well Contract #032119-CAT). The bid is in accordance with the County’s purchasing code Section 2-38.4, Cooperative Purchases. Equipment quote, Sourcewell contract, and Administrative RFP/BID/ Contracts Cover Sheet Checklist are attached in the agenda packet.
Staff respectfully requests your Board approve the purchase order for the backhoe.
_____________________________________________________________________________
If not budgeted, fill in the blanks below only:
Estimated Cost: $166,598.51 Amount Budgeted: $170,000 Additional Requested: 0 Future Annual Cost: 0
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☒ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
(Sitting as the Lake County Sanitation District Board of Directors) a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.4 Cooperative Purchases; b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $170,000 to Peterson CAT for the purchase of a Backhoe.