Memorandum
Date: April 28, 2026
To: The Honorable Lake County Board of Supervisors
From: Rachael Dillman Parsons, Social Services Director
Subject: Authorize the reissuance of a cancelled check to John Griffith from FY 14/15, which became void after exceeding the six-month cashing period
Executive Summary
We received a request from John Griffith to reissue a check that was not cashed within six months of the date of issuance and is therefore void. Government Code 29802 sets the guidelines by which the Auditor-Controller or your Board may authorize replacement of void checks. The check in question is the following:
Check number 701351 was a payment to Lake County employee John Griffith for travel expense reimbursement. The check was damaged and Mr. Griffith could not cash it. He has recently contacted the County to request the check be reissued.
It has been verified that the check has been cancelled in the financial system and was not reissued. Attached is the supporting documentation.
This check falls outside the two-year timeframe allowable for the Auditor-Controller to approve reissuance and we respectfully request your approval to reissue the above check.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☒ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Authorize the reissuance of a cancelled check to John Griffith from FY 14/15, which became void after exceeding the six-month cashing period.