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MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner/OES Director
DATE: December 19, 2017
SUBJECT: Consideration of Bid Award for the Purchase of 28 Portable Radios to Motorola Solutions in the amount of $49,527
EXECUTIVE SUMMARY: The Lake County Sheriff’s Department is currently using a Kenwood NX-200 Analog/Digital portable radio as the Department was going to switch to digital use several years ago. Due to interoperability issues, the Sheriff’s Department decided to upgrade its portable radio to a higher quality. Funds were secured through Homeland Security and a Request for Quote (RFQ) was issued on November 22, 2017. The RFQ was sent to three vendors, Fisher Wireless, Motorola Solutions and Advanced Communications/Precision Wireless. The RFQ was posted on both the County and Sheriff’s Department website. Two bids were received and are attached for your review along with a copy of the RFQ.
There is current funding in the Sheriff/OES budget in the amount of $50,000.
The Lake County Sheriff’s Department has chosen to upgrade the current portable radio used in the field by its patrol deputies and investigators to a more robust and dependable portable radio. After demonstrations of different types and styles of portable radios, the Sheriff’s Department has chosen to purchase the Motorola APX 4000 portable radio. The quality, dependability and ability of these radios far exceeds the current portable radio and other radios of similar specifications. The Motorola APX 4000 is durable enough to withstand dust, heat, shock and water submersion. Its audio is high-quality and it has blue tooth connectivity, which will allow for adding extra features making the radio versatile to individual users. The upgraded portable radio will improve overall communications with personnel working in the field, thereby improving the overall officer safety which is foremost.
FISCAL IMPACT: __ None x Budgeted __Non-Budgeted
Estimated Cost: $49,527
Amount Budgeted: $50,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Monies are allocated in the Sheriff/OES budget 2704, object code 38.00 for the purchase of portable radios, mobile radios and video conferencing.
STAFFING IMPACT (if applicable): N/A
Recommended Action
RECOMMENDED ACTION: The Sheriff’s Department recommends approval to award the bid for the purchase of portable radios in the amount of $49,527 to Motorola Solutions.