Memorandum
Date: May 23, 2023
To: The Honorable Jessica Pyska, Chair, Lake County Board of Supervisors
From: Susan Parker, County Administrative Officer
Subject: Approve Revision to Policy for County Letterhead and Business Cards to allow the County of Lake color seal
Executive Summary:
This policy is brought before your Board to consider the use of the County of Lake color seal on both letterhead and business cards. The current policy was last updated September 15, 2000, and states that only black or blue print may be used, including the seal. Since that time, the County has created a color seal approved for use. The Sheriff's Department, Marketing Department and Board of Supervisors are exempt from the current policy.
This updated policy also removes the procedure of purchasing letterhead or business cards through the County’s approved printing contractors. With online vendors, there is now the option to order these items with the same quality and consistency and at a lower cost.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☒ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action: Approve Revision to Policy for County Letterhead and Business Cards to allow the County of Lake color seal.