Memorandum
Date: August 20, 2024
To: The Honorable Lake County Board of Supervisors
From: Susan Parker, County Administrative Officer
Subject: Approve Amendment One for Coffee Kiosk Services by and between the County of Lake and MIX Lakeport, LLC in the amount of $275 per month from September 1, 2024 through August 31, 2025 and authorize the Chair to sign
Executive Summary:
Attached for your Board’s consideration is Amendment One to the lease for the Courthouse Coffee Kiosk. The current agreement with MIX, LLC was approved by your Board on August 22, 2023 in the amount of $200 per month, with the term ending August 31, 2024. Due to the increase in electricity rates, the lease amount will be raised to $275 per month to cover the average cost of monthly utility use.
This service, located in the Courthouse lobby, provides County employees and the public access to coffee, tea, meal replacement drinks as well as breakfast options. The kiosk is currently open Monday through Friday from 8AM - 2PM and is closed holidays.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☒ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Approve Amendment One for Coffee Kiosk Services by and between the County of Lake and MIX Lakeport, LLC in the amount of $275 per month from September 1, 2024 through August 31, 2025 and authorize the Chair to sign.