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MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: March 27, 2018
SUBJECT: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Authorize the Sheriff/Coroner, Assistant Purchasing Agent to issue a purchase order to Watchguard for 5 MAV's (Mobile Audio Video) in the amount of $32,255.
EXECUTIVE SUMMARY:
The Lake County Sheriff’s Office is requesting the approval of your Board to purchase 5 MAV units.
A MAV unit is a “mobile audio video” unit that is mounted in each pursuit to record the activities of our deputies during pursuits. It provides enhanced evidence collection as well as recorded statements for use at a later date.
An older version of these units is being replaced as new pursuit vehicles are purchased.
Bids were originally received from three vendors prior to the decision to purchase the WatchGuard unit. Since this is the unit currently being used, for ease of continued operations, it is the unit the department wishes to continue to utilize. Therefore, we request Your Board waive the formal bidding process, per Lake County Code Section 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order for this purchase.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 32,255
Amount Budgeted: 119,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This purchase will be paid for with Rural and Small County Sheriff funds. It is currently budgeted in Budget Unit 2206, object code 62.74. Total cost of this expenditure is $32,255.
STAFFING IMPACT (if applicable): N/A
Recommended Action
RECOMMENDED ACTION:
(a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Authorize the Sheriff/Coroner, Assistant Purchasing Agent to issue a purchase order to Watchguard for 5 MAV's (Mobile Audio Video) in the amount of $32,255.