Memorandum
Date: June 27, 2023
To: The Honorable Lake County Board of Supervisors
From: Pam Samac, Human Resources Director
Carlos Torrez, Deputy County Counsel
Subject: Approve the Following Side Letters to Clarify and Correct Benefit Language as Required by CalPERS and Authorize the Chair to Sign.
a) Side Letter to Clarify the MOU Dated October 21, 2021 - June 30, 2025, Establishing Salary and Benefits for the Lake County Employee’s Association (LCEA) Unit 3,4,5 and Correct Benefit Language as Required by CalPERS.
b) Side Letter to Clarify the MOU Dated October 21, 2021 - June 30, 2025, Establishing Salary and Benefits for the Lake County Deputy District Attorney Association (LCDDA) Unit 8 and Correct Benefit Language as Required by CalPERS.
c) Side Letter to Clarify the MOU Dated October 21, 2021 - June 30, 2025, Establishing Salary and Benefits for the Lake County Safety Employee’s Association, (LCSEA), Unit 10 and Correct Benefit Language as Required by CalPERS.
d) Side Letter to Clarify the MOU Dated November 1, - June 30, 2025, Establishing Salary and Benefits for the Lake County Sheriff’s Management Association (LCSMA) Unit 17 and Correct Benefit Language as Required by CalPERS.
e) Side Letter to Clarify the MOU Dated October 21, 2021 - June 30, 2025, Establishing Salary and Benefits for the Lake County Correctional Officer’s Association (LCCOA) Unit 6 and Correct Benefit Language as Required by CalPERS.
f) Side Letter to Clarify the MOU Dated October 21, 2021 - June 30, 2025, Establishing Salary and Benefits for the Lake County Deputy Sheriff’s Association (LCDSA) Unit 16 and Correct Benefit Language as Required by CalPERS.
Executive Summary:
Presented to your Board are six side letters to clarify the CalPERS corrective action as to the Lake County Employee’s Association (LCEA), Lake County Deputy District Attorney Association (LCDDA), Lake County Safety Employee’s Association, (LCSEA), and Lake County Sheriff’s Management Association (LCSMA). Lake County Correctional Officer’s Association (LCCOA), and Lake County Deputy Sheriff’s Association (LCDSA)
The first side letters have the language approved and submitted to CalPERS for LCEA, LCDDA, LCSEA, and LCSMA and the clarifying side letters offer clarification on how the County of Lake will administer Longevity Pay.
Longevity Pay for permanent, employees hired after October 21, 2020 for LCEA, LCDDA, LCSEA, and LCSMA shall be based on cumulative years of service and total hours worked (excluding overtime) and provided as follows:
10 years and 20,800 hours 2.5% of base pay
15 years and 31,200 hours 5% of base pay
20 years and 41,600 hours 7.5% of base pay
25 years and 52,000 hours 10% of base pay
30 years and 62,400 hours 12.5% of base pay
35 years and 72,800 hours 15% of base pay
Longevity pay for permanent, employees hired after October 21, 2020 for LCCOA, and LCDSA shall be based on cumulative years of service and total hours worked (excluding overtime) and provided as follows:
6 years and 12,480 hours 2.5% of base pay
11 years and 22,880 hours 5% of base pay
16 years and 33,280 hours 7.5% of base pay
21 years and 43,680 hours 10% of base pay
26 years and 54,080 hours 12.5% of base pay
31 years and 64,480 hours 15% of base pay
36 years and 74,880 hours 17.5% of base pay
Clarification for LCEA, LCDDA, LCSEA, and LCSMA employees hired prior to October 21, 2020, with Less Than 10 Years of Service
Longevity pay for permanent employees who were hired into an allocated position prior to October 21, 2020, who do not currently hold a longevity step and have less than 10 years of service shall be based on cumulative years of service and total hours worked (excluding overtime) and provided as follows:
10 years and 20,800 hours 2.5% of base pay
15 years and 31,200 hours 5 % of base pay
20 years and 41,600 hours 7.5 % of base pay
25 years and 52,000 hours 10% of base pay
30 years and 62,400 hours 12.5% of base pay
35 years and 72,800 hours 15% of base pay
Clarification for LCCOA and LCDSA employees hired prior to October 21, 2020, with Less Than 6 Years of Service
Longevity pay for permanent employees who were hired into an allocated position prior to October 21, 2020, who do not currently hold a longevity step and have less than 6 years of service shall be based on cumulative years of service and total hours worked (excluding overtime) and provided as follows:
6 years and 12,480 hours 2.5% of base pay
11 years and 22,880 hours 5% of base pay
16 years and 33,280 hours 7.5% of base pay
21 years and 43,680 hours 10% of base pay
26 years and 54,080 hours 12.5% of base pay
31 years and 64,480 hours 15% of base pay
36 years and 74,880 hours 17.5% of base pay
Clarification for LCEA, LCDDA, LCSEA, and LCSMA employees hired prior to October 21, 2020, with More Than 10 Years of Service
Longevity Pay for permanent employees who were hired into an allocated position prior to October 21, 2020, who do not currently hold a longevity step and have over 10 years of continuous service, shall receive Longevity Step 1 retroactively to October 21, 2020.
Clarification for LCCOA and LCDSA employees hired prior to October 21, 2020, with More Than 6 Years of Service
Longevity Pay for permanent employees who were hired into an allocated position prior to October 21, 2020, who do not currently hold a longevity step and have over 6 years of continuous service, shall receive Longevity Step 1 retroactively to October 21, 2020.
Clarification for Future Longevity Pay
Eligibility for future longevity pay will be earned no less than five years and 10,400 hours of continuous service from the date of last longevity.
This language is intended to effect no change in the retirement benefits County retirees already receive or which employees anticipate receiving upon retirement.
CalPERS has provided written confirmation to County Counsel that these updated Side Letters satisfy its concerns, comply with the law, and will ensure that longevity pay is and will continue to be reportable.
If your Board will approve the Side Letters presently before you, each side letter may be separately offered for passage.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Approve the Following Side Letters to Clarify and Correct Benefit Language as Required by CalPERS and Authorize the Chair to Sign.
a) Side Letter to Clarify the MOU Dated October 21, 2021 - June 30, 2025, Establishing Salary and Benefits for the Lake County Employee’s Association (LCEA) Unit 3,4,5 and Correct Benefit Language as Required by CalPERS.
b) Side Letter to Clarify the MOU Dated October 21, 2021 - June 30, 2025, Establishing Salary and Benefits for the Lake County Deputy District Attorney Association (LCDDA) Unit 8 and Correct Benefit Language as Required by CalPERS.
c) Side Letter to Clarify the MOU Dated October 21, 2021 - June 30, 2025, Establishing Salary and Benefits for the Lake County Safety Employee’s Association, (LCSEA), Unit 10 and Correct Benefit Language as Required by CalPERS.
d) Side Letter to Clarify the MOU Dated November 1, - June 30, 2025, Establishing Salary and Benefits for the Lake County Sheriff’s Management Association (LCSMA) Unit 17 and Correct Benefit Language as Required by CalPERS.
e) Side Letter to Clarify the MOU Dated October 21, 2021 - June 30, 2025, Establishing Salary and Benefits for the Lake County Correctional Officer’s Association (LCCOA) Unit 6 and Correct Benefit Language as Required by CalPERS.
f) Side Letter to Clarify the MOU Dated October 21, 2021 - June 30, 2025, Establishing Salary and Benefits for the Lake County Deputy Sheriff’s Association (LCDSA) Unit 16 and Correct Benefit Language as Required by CalPERS.