File #: 24-259    Version: 1 Name:
Type: Action Item Status: Agenda Ready
File created: 3/5/2024 In control: BOARD OF SUPERVISORS
On agenda: 4/2/2024 Final action:
Title: (a) Approve amendment 13 to agreement between the County of Lake and Sun Ridge Systems, Inc for the purchase and installation of Timekeeping Systems software interface in the amount of $7,360.00; and (b) Authorize the Chair of the Board to sign.
Sponsors: Sheriff
Attachments: 1. Lake County - Sun Ridge Contract Amendment for Guard1 Inmate Tracking Software

Memorandum

 

 

Date:                                          March 6, 2024

 

To:                                          The Honorable Lake County Board of Supervisors

 

From:                                          Rob Howe, Sheriff/Coroner

 

Subject:                     (a) Approve amendment 13 to agreement between the County of Lake and Sun Ridge Systems, Inc for the purchase and installation of Timekeeping Systems software interface in the amount of $7,360.00; and (b) Authorize the Chair of the Board to sign.

 

 

Executive Summary:    The Lake County Board of Supervisors approved the Timekeeping Systems contract on February 27, 2024.  The Timekeeping Systems platform will provide staff with the ability to accurately account for safety checks.  The platform requires an interface with our current Jail Management System (Sunrdige Systems) to input inmate’s names, descriptors, and housing assignments.  This interface will allow staff to identify where inmates are housed and track specific inmate services (safety checks, linen exchange etc.).  We request approval of the attached amendment to approve the purchase and installation of this interface.

 

 

 

 

 

If not budgeted, fill in the blanks below only:

Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ 

 

Purchasing Considerations (check all that apply):                                           Not applicable

Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)                     

Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)                     

For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)

Other (Please describe in Executive Summary)

 

Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply):                                                                Not applicable

Well-being of Residents                                           Public Safety                                                                Disaster Prevention, Preparedness, Recovery                     

Economic Development                                           Infrastructure                                                                County Workforce                     

Community Collaboration                      Business Process Efficiency                      Clear Lake                                                               

 

Recommended Action:  (a) Approve amendment 13 to agreement between the County of Lake and Sun Ridge Systems, Inc for the purchase and installation of Timekeeping Systems software interface in the amount of $7,360.00; and (b) Authorize the Chair of the Board to sign.