Memorandum
Date: July 27th, 2023
To: The Honorable Lake County Board of Supervisors
From: Stephen Carter, Jr., Interim Behavioral Health Services Director
Subject: Approve Agreement Between County of Lake and Care Coordination Systems for the Pathways Hub Referral System Software in the Amount of $40,500.00 for Fiscal Years 2022-23, 2023-24, 2024-25 and Authorize the Board Chair to Sign.
Executive Summary:
This Agreement represents a culmination and continuation of work through Lake County Behavioral Health Services’ Mental Health Services Act Innovation Plan. Lake County Behavioral Health Services has been working with Care Coordination Systems for the implementation of this County-wide community Hub referral and care coordination system since 2020. The reason for the delay of executing this contract was due to a reconciliation of services that ultimately led to a credit of funds towards the contract spanning through 2025. It should also be noted that this project is being led by Adventist Health, through a contract with the Department, and the work and associated continuing costs of implementation will be sustained through the provision of Enhanced Case Management, a Medi-Cal reimbursable service.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$40,500.00_ Amount Budgeted: _$40,500.00_ Additional Requested: _N/A_ Future Annual Cost: _ N/A_
Purchasing Considerations (check all that apply): ☒ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Approve Agreement Between County of Lake and Care Coordination Systems for the Pathways Hub Referral System Software in the Amount of $40,500.00 for Fiscal Years 2022-23, 2023-24, 2024-25 and Authorize the Board Chair to Sign.