Memorandum
Date: July 18, 2023
To: The Honorable Lake County Board of Supervisors
From: Crystal Markytan, Director, Social Services
Subject: a) Waive the Formal Bidding Process Pursuant to County Ordinance 3109 Section 28.2 due to 38.2(3), not in the public interest as competitive bidding would produce no economic benefit to the County; and, b) Approve Contract between County of Lake and Five Pasco Brothers, Inc. c/o Omarshall, Inc. for Lease Agreement, in the amount of $49,440.00 per fiscal year from November 1, 2023 to June 30, 2028 and authorize the Chair to sign.
Executive Summary:
The current lease agreement for the Child Welfare Services (CWS) building Suites E and F, at 16170 Main Street in Lower Lake will expire on October 30, 2023. The Department of Social Services (DSS) has negotiated a four and a half-year extension of the existing Lease agreement with the building owner, Five Pasco Brothers, Inc. c/o Omarshall, Inc. The Department of Social Services maintains leases for all buildings it occupies and cannot evaluate purchasing an office location, or relocating as a possible long-term cost saving alternative due to the consequential disruption a relocation would pose for the community, insufficient office space availability in the County, and the projected fiscal impact to the Department. Waiving the formal bidding process provides the community uninterrupted services at a familiar location and financial savings for the Department. DSS has rented the space at this location since 2018.This Contract will extend the lease for four and a half years.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$49,440.00_ Amount Budgeted: _$49,440.00_ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☒ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☒ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: a) Waive the Formal Bidding Process Pursuant to County Ordinance 3109 Section 28.2 due to 38.2(3), not in the public interest as competitive bidding would produce no economic benefit to the County; and, b) Approve Contract between County of Lake and Five Pasco Brothers, Inc. c/o Omarshall, Inc. for Lease Agreement, in the amount of $49,440.00 per fiscal year from November 1, 2023 to June 30, 2028 and authorize the Chair to sign.