Memorandum
Date: April 16, 2024
To: The Honorable Lake County Board of Supervisors
From: Crystal Markytan, Director, Social Services
Subject: a) Waive the Formal Bidding Process Pursuant to County Ordinance 3109 Section 2-38 due to 38.2(3), not in the public interest as competitive bidding would produce no economic benefit to the County; and b) Approve Eighth amendment to the lease agreement between County of Lake and NL Family Trust/KLA Family Trust for the property located at 1216, 1222, and 1228 South Main Street in Lakeport, for $22,800.00 from July 1, 2024 to June 30, 2025, $23,820 from July 1, 2025 to June 30, 2026, and $24,840 from July 1, 2026 to June 30, 2027, and authorize the Chair to sign.
Executive Summary:
Social Services has leased the facility located at 1216, 1222 and 1228 South Main Street, Lakeport, California since July 1, 2013, using it as both a conference room space as well as a family center for our Child Welfare Services program. This Amendment extends the term of this lease for 3 years and includes cost-of-living increases.
If not budgeted, fill in the blanks below only:
Estimated Cost: $71,460___ Amount Budgeted: $71,460__ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☒ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: a) Waive the Formal Bidding Process Pursuant to County Ordinance 3109 Section 2-38 due to 38.2(3), not in the public interest as competitive bidding would produce no economic benefit to the County; and b) Approve Eighth amendment to the lease agreement between County of Lake and NL Family Trust/KLA Family Trust for the property located at 1216, 1222, and 1228 South Main Street in Lakeport, for $22,800.00 from July 1, 2024 to June 30, 2025, $23,820 from July 1, 2025 to June 30, 2026, and $24,840 from July 1, 2026 to June 30, 2027, and authorize the Chair to sign.