Memorandum
Date: September 10, 2024
To: The Honorable Lake County Board of Supervisors
From: Linda Rosas-Bill, Water Resources Coordinator, Pawan Upadhyay, Water Resources Director, Scott Webb, Water Resources Technician
Subject: (Sitting as the Lake County Watershed Protection District Board of Directors) Approve the Award of Bid No. 25-0693 for 2024 Levee Patrol Road Gravel Repair Project, Upper Lake, CA. between Lake County Watershed Protection District and Coleman Construction, LLC in the amount of $163,812.64 and authorize the Chair to sign the Agreement
Executive Summary:
The Lake County Watershed Protection District is responsible for maintaining the Middle Creek Flood Control Project located near Upper Lake. Maintenance activities include periodic re-graveling of the levee patrol roads. Earlier this year, the District entered into an Agreement with California Department of Water Resources (DWR Agreement Number 4600015914 & 2023-FSRP2021-NA09-01) and the Resolution Authorizing the District to Accept Funds (Resolution 2024-22) was approved by the Lake County Board of Supervisors. The scope of work for the project generally consists of embankment repair of levee slope and buildup of subgrade to approximately 0.30 miles of levee; subgrade preparation, purchase, delivery, spread, and compaction of aggregate base to approximately 1.27 miles of levee patrol roads. The agreement with DWR stipulates that work must be completed by December 2025.
Grant funds were made available in May 2024. On August 15, 2024, the Water Resources Department publicly opened bids for the project. Two (2) responsive and responsible bids were received. The lowest bidder was Wylatti Resource Management from Covelo, CA. However, County of Lake Code of Ordinances, Chapter 2 Article X Purchasing Section 2- 41.5, Local Vendor Preference, provides a 10% preference for contractors from Lake County. When the Local Vendor Preference is applied, the lowest bidder selected was Coleman Construction from Upper Lake, CA. Please refer to the attached bid tabulation.
The project will be paid from Budget Unit 8108 and reimbursed by DWR. The estimated cost of construction for the project was anticipated to be $181,665. The accepted bidder submitted a bid for $163,812.64. The project is 85% funded by the State of California Department of Water Resources with Lake County Water Resources Department providing local match of 15%, or $24,571.90.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
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Recommended Action: (Sitting as the Lake County Watershed Protection District Board of DIrectors) Approve the Award of Bid No. 25-0693 for 2024 Levee Patrol Road Gravel Repair Project, Upper Lake, CA. between Lake County Watershed Protection District and Coleman Construction, LLC in the amount of $163,812.64 and authorize the Chair to sign the Agreement.