Memorandum
Date: 10/22/2024
To: The Honorable Chair, Bruno Sabatier, Lake County Sanitation District Board
From: Robin Borre, Special Districts Administrator
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Approve purchase of a Flygt Replacement Pump; (c) and Authorize the Department Head to issue a purchase order to Xylem not to exceed the amount of $194,400.
Executive Summary: A replacement pump is needed for Lift Station #1 within the Northeast Wastewater Collection System. There is one vendor that supplies Flygt pumps in our area. The existing pump is a Flygt and there are not any other models or brands available that fit the lift station without costly modifications. The lift station would need to be down for an extended period to complete modifications. The wastewater would need to be trucked, or a by-pass installed which would add additional costs over and above any modifications. Staff has determined it is more cost effective and expedient to purchase a replacement pump from Flygt as a sole source purchase. The total cost of the replacement pump is $176,724.25. A copy of the quote is attached.
The cost for the pump is included in our operating budget and staff will perform the installation. No additional funds are needed for this purchase.
If not budgeted, fill in the blanks below only:
Estimated Cost: __$176,724.25 Amount Budgeted: $194,400 Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☒ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Approve purchase of a Flygt Replacement Pump; (c) and Authorize the Department Head to issue a purchase order to Xylem not to exceed the amount of $194,400.