Memorandum
Date: March 22, 2022
To: The Honorable Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Approve a Purchase Order for the Purchase of a Bottom Dump Trailer for County Road Maintenance in the amount of $64,954.75, and authorize the Public Works Director/Assistant Purchasing Agent to sign the Purchase Order
Executive Summary:
The adopted FY 21/22 budget for the ISF Heavy Equipment Division of the Public Works Department was recently modified at mid-year to include an appropriation for the purchase of a bottom-dump trailer. Today’s item is intended to provide staff with the approval to purchase this piece of equipment.
Staff has utilized Sourcewell, previously known as the National Joint Powers Alliance (NJPA), to secure a price quotation for the trailer. The new trailer is a Trail King Advantage Series Bottom Dump Trailer, and will be purchased through Budget Unit 9908 - ISF Equipment Replacement for a total price of $64,954.75. This price includes sales tax. A copy of the bid, including the machine’s specifications is attached.
By approving this purchase, your Board concludes that this purchase is being made in accordance with Ordinance 3109 and Section 38.4 Cooperative Purchases of Chapter 2 of the Lake County Code, which allows the County to “piggyback” on other agencies competitively awarded contracts, and make the determination Sourcewell meets the requirements of said Purchasing Code
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Staff recommends that the Board of Supervisors approve the purchase of a bottom dump trailer, and authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order to Pape Machinery, Inc. in the amount of $64,954.75.