Memorandum
Date: 04/14/2026
To: The Honorable Lake County Board of Supervisors
From: Mireya G. Turner, Community Development Department Director
Subject: Consideration of Amendment Four of the Agreement Between County of Lake and PlaceWorks for General Plan Update Webpage and Document Accessibility Improvements to Comply with Department of Justice Standards, an Increase by $29,873, for a Total Compensation Not to Exceed $2,342,467.04
Executive Summary: The original agreement between the County of Lake and PlaceWorks for Planning Services was signed by the Board of Supervisors on September 12, 2023, in the amount of $1,888,954. Three amendments to the Agreement for Planning Services have been completed on February 27, 2024, May 13, 2025, and on April 7, 2026.
The County and the Contractor now desire to amend said agreement to add compensation for additional services needed to support compliance with the technical standard established by the Department of Justice’s April 24, 2026 final rule requiring all web content, including, but not limited to, internal and external websites, mobile apps, online forms, PDF’s, word documents, spreadsheets, Power Points presentations, videos, audio, social media, and other online content published by state and local governments must meet Web Content Accessibility Guidelines (WCAG) Version 2.1 Level AA accessibility standards by April 24, 2026.
This final ruling regarding accessibility was not in place at the time this contract was initially executed. An additional delay occurred while interpreting whether this ruling would be applicable to our jurisdiction and conferring with IT to see if we could accomplish the same service in-house. It was confirmed by County Counsel that the earlier deadline applies, creating the urgency for this amendment. Delay in this approval would result in the temporary loss of our LakeCounty2050 website (at a critical time in the project) until approval of this amendment. If approved, PlaceWorks will begin work immediately, with the goal of meeting the deadline for compliance.
PlaceWorks will adapt the existing materials subject to the requirements and prepare future deliverables in accordance with the revised standards for the remainder of the project, including all documents posted as part of the general plan. The additional project services require an increase to the contract limit of ($29,873.00) for total compensation not to exceed ($2,342,467.04). We are not requesting additional funding as we found savings within the current budget due to other anticipated contracts not being needed.
If not budgeted, fill in the blanks below only:
Estimated Cost: $ Amount Budgeted: $ Additional Requested: $ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X.- and/or Consultant Selection Policy-Compliant (describe process undertaken in “Executive Summary”) ☐ Section 2-38 Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Preparedness, Prevention, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Amendment Four of Agreement between County of Lake and PlaceWorks to increase compensation by $29,873.00 for total compensation not to exceed $2,342,467.04 for Planning Services and authorize the Chair to sign.