Memorandum
Date: July 8th, 2025
To: The Honorable Lake County Board of Supervisors
From: Jenavive Herrington, Auditor-Controller/Clerk
Subject: Approve Amendment Between County of Lake and CliftonLarsonAllen LLP for Accounting and Advisory Services; an Increase of $50,000 Total Compensation Not to Exceed $150,000, and Authorize the Chair to Sign
Executive Summary:
Lake County selected Workday as the county’s new Enterprise Resource Planning/Human Capital Management (ERP/HCM) software. Workday is a robust software that offers a bevy of options when it comes to financial and human resource configuration.
The county’s current software has not been replaced in over 20 years, and the Auditor-Controller, Treasurer-Tax Collector, and Human Resources departments have developed a variety of procedures throughout the years which ensure that proper internal controls are in place, and that our various systems accurately reflect the data we use for reporting.
Every year, the county is audited per governmental requirements. Our current external auditors, CliftonLarsonAllen LLP (CLA), also offer consulting services on ERP/HCM implementations which, for us, adds a level of assurance to our implementation. We are ensuring that our new software is being configured in a manner that meets audit requirements while also modernizing our capabilities.
CLA has offered professional services such as providing recommendations for Workday chart of accounts structure, state reporting configurations, and accounting report designs. Additionally, CLA is reviewing our current state of affairs so necessary components of our current structure are properly translated into Workday’s structure to ensure that we can maintain accurate, timely, and compliant financial, state, and federal reporting.
We have a small team with regular day-to-day duties, and we want to ensure that the implementation is a net gain for the County. The accounting and advisory services being provided by CLA will contribute to successful implementation, and their use will prevent the need for additional staffing.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Approve Amendment Between County of Lake and CliftonLarsonAllen LLP for Accounting and Advisory Services; an Increase of $50,000 Total Compensation Not to Exceed $150,000, and Authorize the Chair to Sign