Memorandum
Date: July 9, 2024
To: The Honorable Lake County Board of Supervisors
From: Glen March, Public Works Director
Subject: Consideration of Plans and Specifications for the 2024 Pavement Rehabilitation Project; Bid No. 24-39
Executive Summary:
The Plans and Specifications for the 2024 Pavement Rehabilitation Project are substantially complete, and a copy has been filed with the Clerk of the Board.
The construction estimate is approximately $8,929,115.61.
The California Department of Transportation (Caltrans) provides SB1 (Road Repair and Accountability Act of 2017) funds for road maintenance, rehabilitation, and critical safety projects on the local streets and road systems. The County’s SB1 fund balance is sufficient to cover construction costs. The necessary SB1 funds will allocated to the project budget for construction costs when the construction contract is awarded.
Note: To minimize reproduction costs, the original documents are attached to the Clerk’s copy of the original cover memo and only a copy of this memo is furnished to each individual board member.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Staff recommends that the Board of Supervisors approve the Plans and Specifications, as modified and approved by the Public Works Director, and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids for construction.