Memorandum
Date: February 25, 2025
To: The Honorable Lake County Board of Supervisors
From: Glen March, Public Works Director
Estrella Munoz, Assistant Engineer
Subject: Consideration of Change Order No. 1 to the Construction Contract Between Lake County and Stewart Engineering, Inc. for the Construction of the 14C-0099 Bartlett Creek Bridge (Bartlett Springs Road) Replacement Project (Federal Project No. BRLO-5914(111)) in the amount of $7,922.29 and Authorize the Chair to Execute Change Order No. 1, Bid No. 23-02
Executive Summary:
The 14C-0099 Bartlett Creek Bridge (Bartlett Springs Road) Replacement Project is nearing the end of construction. Staff prepared the first construction contract change order. The change order requires approval by the Lake County Board of Supervisors.
Contract Change Order No. 1 addresses the need to temporarily stabilize the driving surface aggregate with erosion control blankets and replace fence within the project area that was missing, damaged, or laid over prior to construction. Contract Change Order No. 1 increases the contract amount by $7,922.29, from the original contract amount of $2,352,435.00 to a new contract amount of $2,360,357.29. The change order increases the original contract amount by 0.3%.
The change order cost will be paid from Highway Bridge Program funds and State Toll Credits. No local funds will be used to pay for the change order.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Approve Change Order No. 1 to the Construction Contract Between Lake County and Stewart Engineering, Inc. for the Construction of the 14C-0099 Bartlett Creek Bridge (Bartlett Springs Road) Replacement Project (Federal Project No. BRLO-5914(111)) in the amount of $7,922.29 and Authorize the Chair to Execute Change Order No. 1, Bid No. 23-02.