Memorandum
Date: July 9th, 2026
To: The Honorable Lake County Board of Supervisors
From: Rae Smith, Director of Animal Care and Control
Subject: Approve a) Budget Transfer in Budget Unit 2703 Animal Control of $847 from account 727.02-21 Retirement Contributions/FICA to Capital Asset Account 727.61-60; and b) Amend the list of capital assets in the 2025-2026 budget to reflect the updated cameras/security doors capital asset total of $18,847, and authorize the Chair of the Board to sign.
Executive Summary:
On March 3rd, 2026, Lake County Animal Care and Control (LCACC) received a mid-year budget adjustment in the amount of $18,000 for the purchase of a security camera system for the front exterior of the building. The original quote from Advanced Security Systems was provided on February 2nd, 2026, for a total of $16,969.12. A purchase order was signed for the given amount before discovering that the provided product did not meet State requirements to retain video footage for at least one years’ worth of data.
LCACC instructed Buildings and Grounds (B&G) to return to Advanced Security Systems for a second quote that would provide enough storage space for one year’s worth of footage retention. Advanced Security Systems then provided a second quote on April 24th, 2026, in the amount of $20,407.97. LCACC encouraged Buildings and Grounds to attempt to work with Advanced Security Systems to lower the price so that it remained under the $18,000 allocated funds for the project. On May 13th, 2026, Advanced Security Systems provided a third and final quote in the amount of $18,846.51 which meets all State requirements regarding record retention.
LCACC respectfully requests that the Board approve the budget transfer totaling $847 to increase Capital Asset Account 727.61-60 of the 2025-2026 budget to cover the remaining cost of the security system.
If not budgeted, fill in the blanks below only:
Estimated Cost: $18,846.51__ Amount Budgeted: $18,000.00___ Additional Requested: $847.00_Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☒ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Approve a) Budget Transfer in Budget Unit 2703 Animal Control of $847 from account 727.02-21 Retirement Contributions/FICA to Capital Asset Account 727.61-60; and b) Amend the list of capital assets in the 2025-2026 budget to reflect the updated cameras/security doors capital asset total of $18,847, and authorize the Chair of the Board to sign.