Memorandum
Date: January 7, 2025
To: The Honorable Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: A) Approve the General Services Agreement between the County of Lake and Geo-Logic Associates for Landfill Environmental Services, and authorize the Chair to sign; and B) Approve Supplemental Services Agreement Number One for Eastlake Landfill Expansion Phase Two and Three Design Services in an amount not to exceed $244,542, and authorize the Chair to sign
Executive Summary:
The Public Services Department regularly requires professional environmental services at the Eastlake Landfill for work such as testing, sampling, reporting, monitoring, engineering, and other services necessary to comply with landfill permit and operating requirements. Last year the department solicited a Request for Qualifications (RFQ) with the intent to enter into an agreement with a firm (or firms) to provide on-call landfill environmental services, with work to be authorized as needs arise.
A selection committee determined Geo-Logic Associates (GLA) as the most qualified responding firm for landfill expansion design services. Consequently, staff prepared a General Services Agreement with GLA for your Board’s consideration. The General Services Agreement defines the general provisions for the contractual agreement between the County and GLA, with subsequent supplemental agreements to be executed for the specific tasks requested to be completed.
If the General Services Agreement is approved by your Board, the first task requested of GLA is to provide professional design services in support of the development of the next two phases of expansion at the Eastlake Landfill. To that end, staff prepared Supplemental Services Agreement No. 1 for your Board’s consideration.
If not budgeted, fill in the blanks below only:
Estimated Cost:________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☒ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
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Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☒ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Approve the General Services Agreement between the County of Lake and Geo-Logic
Associates for Landfill Environmental Services, and authorize the Chair to sign.
Approve Supplemental Services Agreement Number One for Eastlake Landfill Expansion Phase Two and Three Design Services in an amount not to exceed $244,542, and authorize the Chair to sign.