Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: (a) Ratify the purchase order previously approved for the Accela Subscription Renewal Order Form; and (b) Authorize Chair to sign the Accela Subscription Renewal Order Form for FY 21/22.
Executive Summary: On March 22, 2016, your Board approved the Accela Subscription Agreement with Terms and Conditions. The Agreement is between the Lake County Community Development Department and Accela, Inc., which is the permitting system in use by the Community Development Department for Planning, Building Safety, and Code Enforcement.
The annual Subscription Renewal Order Form provides access, via licenses, to the cloud-based Accela permitting system. At present, licenses are limited to the Building Safety and Code Enforcement staff. By purchasing additional licenses for the Planning staff, Planning projects will have improved tracking and reporting capability through the Accela system.
The total cost to renew the existing licenses and purchase new licenses for the Planning staff for FY21/22 is $50,463.25. Accela has provided a signed Renewal Order Form.
Staff supports increasing licenses to improve services to the public.
If not budgeted, fill in the blanks below only:
Estimated Cost: $50,463.25 Amount Budgeted: $50,463.25 Additional Requested: 0 Future Annual Cost: 7.5%
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
A. Staff recommends your Board ratify the purchase order previously approved for the Accela Subscription Renewal Order Form, and
B. Authorize Chair to sign the Accela Subscription Renewal Order Form for FY 21/22.