File #: 24-156    Version: 1 Name:
Type: Agreement Status: Agenda Ready
File created: 2/12/2024 In control: BOARD OF SUPERVISORS
On agenda: 2/27/2024 Final action:
Title: Approve Contract Between County of Lake and Backroad Hauling for Hauling Services, in the Amount of $49,000 Per Fiscal Year from July 1, 2023 to June 30, 2024, and Authorize the Chair to Sign.
Sponsors: Social Services
Attachments: 1. Backroad Hauling-CoCo-OK - signed
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Memorandum

 

 

Date:                                          February 27, 2024

 

To:                                          The Honorable Lake County Board of Supervisors

 

From:                                          Crystal Markytan, Director, Social Services

 

Subject:                     Approve Contract between County of Lake and Backroad Hauling for Hauling Services, in the amount of $49,000 per fiscal year from July 1, 2023 to June 30, 2024, and authorize the Chair to sign.

 

 

Executive Summary:

Backroad Hauling is a Lake County flatbed transportation, equipment hauling, property cleanup and junk removal service. This contract between the Lake County Department of Social Services (LCDSS) and Backroad Hauling provides hauling and cleaning related services for Adult Service (AS) clients. Services include waste removal at client homes, junk removal, the removal and transportation of furniture, and the collection and removal of large appliances on an as needed basis. Contractor will also collect, sanitize, and remove hazardous materials from homes as required by the agreement, and will provide transportation for any other items which are deemed necessary to ensure safe housing for clients.

 

Social Services requested informal written quotes from five separate businesses on May 31, 2023. Only two responded, and Backroad Hauling was selected based on their pricing and promptness when submitting a bid. Backroad Hauling’s bid was the only bid that was submitted on time.

 

 

 

If not budgeted, fill in the blanks below only:

Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ 

 

Purchasing Considerations (check all that apply):                                           Not applicable

Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)                     

Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)                     

For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)

Other (Please describe in Executive Summary)

 

Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply):                                                                Not applicable

Well-being of Residents                                           Public Safety                                                                Disaster Prevention, Preparedness, Recovery                     

Economic Development                                           Infrastructure                                                                County Workforce                     

Community Collaboration                      Business Process Efficiency                      Clear Lake                                                               

 

Recommended Action:  Approve Contract between County of Lake and Backroad Hauling for Hauling Services, in the amount of $49,000 per fiscal year from July 1, 2023 to June 30, 2024, and authorize the Chair to sign.