Memorandum
Date: March 21, 2023
To: The Honorable Lake County Board of Supervisors
From: Susan Krones, District Attorney
Subject: (a) Adopt the Resolution Amending Resolution No. 2022-118 Adopting the Final Budget for Fiscal Year 2022-2023 to Increase Revenue in the District Attorney's General Fund Budget Unit 2110 and to Appropriate the Unanticipated Revenue and (b) Approve the Purchase of a 2022 Ford Explorer Hybrid 4x4 and Authorize the District Attorney to Sign a Purchase Order Not to Exceed $65,000 to Downtown Ford
Executive Summary:
The Investigators for the District Attorney’s Office are peace officers and use safety-equipped vehicles for a variety of reasons: assisting other law enforcement agencies in apprehending suspects; investigating officer-involved-shooting cases; serving subpoenas within and outside of Lake County; transporting victims/witnesses to and from court; and assisting prosecutors with cases going to trial with additional investigation. These activities require a reliable and capable vehicle, especially with some of the off-road areas of Lake County. We are looking to replace our 2012 Dodge Charger, which has nearly 130,000 miles on the odometer.
In consulting with Lake County Fleet Management, Chris Hamel informed us that one of the State contracted vendors, Downtown Ford, has a 2022 Ford Hybrid Explorer on hand that we could purchase. This vehicle was ordered per the Statewide contract specifications - therefore, no other bids are required. Mr. Hamel received a quote from Downtown Ford for $57,093.60.
We hope to be able to transfer the safety equipment (radio, sirens, etc) from the Dodge Charger to the new vehicle, but in the event new safety equipment has to be purchased, we are adding about $8,000 to the cost of the vehicle and do not expect to exceed a budget of $65,000.
Although the budget for the District Attorney’s Asset Forfeiture account (Fund 080, Budget Unit 2116) was approved for a $50,000 vehicle in fiscal year 2022-23, the District Attorney’s Budget Unit 2110 in the General Fund had recently received $65,000 in unanticipated revenues. Utilizing these unexpected General Fund monies would be more beneficial for our department.
If not budgeted, fill in the blanks below only:
Estimated Cost: $65,000____ Amount Budgeted: _____ Additional Requested: ________ Future Annual Cost: _____
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☒ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
(a) Adopt the Resolution Amending Resolution No. 2022-118 Adopting the Final Budget for Fiscal Year 2022-2023 to Increase Revenue in the District Attorney's General Fund Budget Unit 2110 and to Appropriate the Unanticipated Revenue and (b) Approve the Purchase of a 2022 Ford Explorer Hybrid 4x4 and Authorize the District Attorney to Sign a Purchase Order Not to Exceed $65,000 to Downtown Ford