Title
Body
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: December 12, 2017
SUBJECT: Approve Agreement with AshBritt, Inc. for Redwood Valley Fire Debris Disposal and Reimbursement of Costs at the Eastlake Sanitary Landfill and authorize the Chair to sign
EXECUTIVE SUMMARY:
On November 14, 2017, the Board of Supervisors directed staff to enter into an agreement with Environmental and Chemical Corporation (ECC), the contractor tasked by the U.S. Army Corps of Engineers (USACE) for the cleanup operations in Lake and Mendocino County, allowing for the use of the Eastlake Landfill as a final disposal location for debris generated from the public fire debris cleanup operations in Mendocino County. The Board directed that the agreement establish the following terms: a cost reimbursement rate of $67.62 per ton, a disposal limit of 75,000 tons of fire debris from Mendocino County, and a specifically prohibited hauling route. The agreement was executed on November 17th and ECC has since been progressing with their cleanup efforts amounting to a total of 14,060 tons hauled to the landfill through December 11th. ECC has now reached their financial task order limit with the USACE, however, and subsequently the USACE issued a task order to AshBritt, Inc. for the continuation of the public cleanup efforts.
AshBritt contacted the Public Services Department with a desire to use the Eastlake Landfill as a final disposal location for Mendocino County fire debris. Staff shared with AshBritt the Lake County Code which limits the use of the Eastlake Landfill to inhabitants of Lake County or a firm or corporation that has an established place of business in the County of Lake, except as may be provided by contract or agreement with the Board of Supervisors. AshBritt has taken the approach of establishing a place of business in Lake County, and therefore they plan to begin hauling operations as soon as Wednesday December 13th. County staff felt that it was important, however, to pursue an agreement with AshBritt that would acknowledge the terms under which the Board originally allowed acceptance of Mendocino County fire debris with the previous USACE contractor. The same terms mentioned earlier - cost reimbursement, disposal limit, and prohibited hauling route - are included in this agreement, with the added clarification that a disposal limit of 75,000 tons applies to the sum of all Mendocino County debris disposed at Eastlake Landfill from USACE-contracted public cleanup operations.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Fire debris from Mendocino County is estimated to provide revenue in the range of three million dollars, which is projected to correspondingly fund the increased County expenditures which are expected as a result of accepting the debris.
STAFFING IMPACT (if applicable): N/A
Recommended Action
RECOMMENDED ACTION: Approve Agreement with AshBritt, Inc. for Redwood Valley Fire Debris Disposal and Reimbursement of Costs at the Eastlake Sanitary Landfill and authorize the Chair to sign