Memorandum
Date: March 3, 2026
To: The Honorable Brad Rasmussen, Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Approve Amendment Two to the Agreement with Staten Solar Corporation for Design, Installation, and Commissioning of Energy Conservation Facilities Serving the Lake County Courthouse Campus
Executive Summary
On January 9, 2024, your Board approved an energy conservation agreement with Staten Solar Corporation for the design, installation, and commissioning of carport solar panels at the main courthouse campus parking lot, as well as six electric vehicle (EV) charging stations.
The project has reached substantial completion and is operational. However, during construction several field conditions and coordination requirements required modifications to fully implement the originally approved project objectives.
This proposed amendment represents the final reconciliation and closeout modification to incorporate additional work performed during construction that was necessary to deliver the intended project. The additional work includes the following:
• Increased column heights and footing depths
• Installation of one additional ADA-accessible EV charging station
• Installation of additional conduit and stubs to accommodate future EV expansion
• PG&E fees for main EV panel and transformer
• Engineering coordination and design refinements
The original contract amount was $2,284,131.00 and the amendment adds $85,600.44 for a revised contract total of $2,369,731.44. This represents a 3.75% increase over the original contract value. Funding for this amendment is available within the previously approved project budget in Budget Unit 1778. No additional appropriation is required.
If not budgeted, fill in the blanks below only:
Estimated Cost:________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☒ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☒ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Approve Amendment Two to the Agreement with Staten Solar Corporation for Design, Installation, and Commissioning of Energy Conservation Facilities Serving the Lake County Courthouse Campus, and authorize the Chair to sign