Memorandum
Date: June 13, 2023
To: The Honorable Lake County Board of Supervisors
From: Mireya G. Turner, Community Development Director
Subject: Approve Amendment of Previously Approved Purchase of New Vehicle for Building & Safety Division, and Authorize the Community Development Director to sign the Purchase Order.
Executive Summary: On October 18, 2022, the Board approved the purchase of a 2023 Ford Explorer for the Building and Safety Division, in the amount of $40,184.06. Staff recently received notice from Ford that our order was canceled due to lack of stock availability. Staff was given the option of re-ordering the vehicles at a significantly higher price, however, staff searched for another vendor.
Central Garage Staff found a 2023 Chevrolet Traverse available at a local vender. It is very similar to the Explorer with a total cost of $41,230.28. The Traverse will meet the needs of the Division, and funds are included in the FY 2022/23 budget. Staff requests approval of the change in vehicle, and an increase of $1,046.22, for a total purchase price not to exceed $41,230.28. The previous and current vehicle quotes are included as Attachments 1 and 2.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action: Staff recommends the Board approve the change in vehicle and vendor, and an increase of $1,046.22, for a total purchase price not to exceed $41,230.28, and authorize the Director to sign the purchase order.