Memorandum
Date: July 8, 2025
To: The Honorable Eddie Crandell, Chair, Lake County Board of Supervisors
From: Lars Ewing, Interim Public Works Director
Subject: Consideration of Agreement for Construction Management Services for the 2024 Pavement Rehabilitation Project with GHD with an amount not to exceed $634,478.00, and Authorize the Chair to Sign
Executive Summary:
As your Board is aware, earlier this year Argonaut Constructors, Inc. was awarded the construction contract for the 2024 Pavement Rehabilitation Project in the Cobb area. In support of the project, on March 10, 2025, staff issued a request for proposals (RFP) for construction administration, construction inspection, and materials inspection. The RFP resulted in the County’s receipt of six (6) proposals, and a consultant selection board selected GHD as the best qualified firm in accordance with the County policy for review and selection of professional consultants. After that recommendation, the former Public Works Director reviewed GHD’s fee proposal and determined the amount of $634,478.00 to be reasonable (12% of the construction contract amount). Consequently, staff recommends approval of the attached Agreement for Construction Management Services with GHD.
It is important to note that pre-construction meetings between the County, Argonaut, and GHD began on June 2, 2025, and construction started on June 18, 2025, with GHD providing the County with construction management services in support of the project. Consequently, staff recommends your Board approve the Agreement with GHD with an effective date retroactive to June 1, 2025.
The project is fully funded by SB1 and PG&E Settlement funds.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☒ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Approve the Agreement for Construction Management Services for the 2024 Pavement Rehabilitation Project with GHD with a not to exceed amount of $634,478.00, with an effective date retroactive to June 1, 2025, and Authorize the Chair to Sign