Title
Body
MEMORANDUM
TO: Board of Supervisors
FROM: Kathy Maes, Social Services Director
DATE: February 28, 2017
SUBJECT: Approve Request to Pay Travel Claim of Carl Jasper, Information System Technician due to Lost Paperwork in the Amount of $118; and authorize the Auditor to process payment
EXECUTIVE SUMMARY:
I am requesting Board approval to pay the attached travel claim of Carl Jasper, Information System Technician, for required travel on April 25 through April 29, 2016. Mr. Jasper was required to attend training in Sacramento on those dates. He completed his travel claim shortly thereafter and provided it to the Secretary II in his branch. He never received his reimbursement. It is unknown what happened to the paperwork. He was instructed to submit another request in August, but the auditor rejected the claim because at that point it exceeded the 60 day timeframe for submittal. He was not made aware of the denial of his claim until December. It is apparent there was a breakdown of communication and errors in the handling of this claim, but Mr. Jasper was initially timely in the submission of his claim and therefore is not at fault for the late submission. This matter came to my attention very recently. I regret the inconvenience this may cause your Board and the Auditor’s office, but, because the late submission is not the fault of Mr. Jasper, I request approval from your Board to pay the claim.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $.00
Amount Budgeted: $118.00
Additional Requested: Annual Cost (if planned future years):
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no County cost associated with payment of this claim.
STAFFING IMPACT (if applicable):
Recommended Action
RECOMMENDED ACTION: Approve Request to Pay Travel Claim of Carl Jasper, Information System Technician due to Lost Paperwork in the Amount of $118; and authorize the Auditor to process payment
Thank you for your consideration.