Memorandum
Date: November 5, 2024
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Authorize the Public Services Director/Assistant Purchasing Agent to sign a Purchase Order not to exceed $106,730.00 to the Bobcat Company for a T86 T4 Bobcat Compact Track Loader for the Eastlake Landfill.
Executive Summary: The FY24/25 Integrated Waste Management budget includes an appropriation of $120,000.00 for the purchase of a new compact track loader to be used at the Eastlake Landfill. The existing compact track loader in use at the landfill that is proposed to be replaced has over 6,000 hours of equipment use.
Staff secured a quote from Bobcat of Santa Rosa for a T86 T4 Bobcat Compact Track Loader, which includes all mandatory attachments, warranty, delivery, and tax. The purchase is proposed through Sourcewell’s cooperative purchasing program under Doosan Bobcat North America, Inc., DBA Bobcat Company, Sourcewell contract #020223-CEC. Consequently, the competitive bidding requirements of the County have been satisfied in accordance with the County’s purchasing code section 2-38.4.
If not budgeted, fill in the blanks below only:
Estimated Cost: $_______ Amount Budgeted: $________ Additional Requested: _______ Future Annual Cost: _______
Purchasing Considerations (check all that apply): ☐ Not applicable
x Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☒ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action: Authorize the Public Services Director/Assistant Purchasing Agent to sign a Purchase Order not to exceed $106,730.00 to Bobcat Company for the purchase of a T86 T4 Bobcat Compact Track Loader.