Memorandum
Date: July 14, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Approve Master Agreement between the County of Lake and MGE Engineering, Inc for On-Call Construction Management Services for Various HBP-Funded Bridge Projects in Lake County in the amount not to exceed $2,500,000.00 and Authorize the Chair to sign
Executive Summary: (include fiscal and staffing impact narrative):
June 12, 2019, the Department of Public Works issued a Request for Qualifications (RFQ) for On-Call Construction Management Services for HBP-Funded Bridge Projects in Lake County.
Statements of Qualifications (SOQs) were received from 123 Engineering, Inc., Substrate, Inc., MGE Engineering, Inc., and TRC as a result of the solicitation.
A Consultant Selection Board reviewed the SOQs in accordance with Caltrans Local Assistance Procedures Manual (LAPM), Chapter 10, and the County of Lake policy for review and selection of professional consultants, and ranked MGE Engineering, Inc. as the second most-qualified firm. The on-call agreement is set for a term not to exceed five (5) years for a total not to exceed $2,500,000.00 for the duration of the agreement. The hourly billing rate was negotiated by the staff and is included in the agreement.
The cost of services to be rendered under this agreement will be funded through the federal highway bridge program and state toll credits, as appropriate.
RECOMMENDATION
Staff recommends that the Board of Supervisors approve the Master Agreement for On-Call Construction Management Services for Various HBP-Funded Bridge Projects with MGE Engineering, Inc. in the amount not to exceed $2,500,000.00 and authorize the Chair to execute said Agreement.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff recommends that the Board of Supervisors approve the Master Agreement for On-Call Construction Management Services for Various HBP-Funded Bridge Projects with MGE Engineering, Inc. in the amount not to exceed $2,500,000.00 and authorize the Chair to execute said Agreement.