Memorandum
Date: September 17, 2024
To: The Honorable Lake County Board of Supervisors
From: Glen March, Public Works Director
Subject: Accept the Work of the Lake County Culvert Upgrade 3 Project (FEMA -5189-FM-CA) and Direct the Public Work Director to Sign and File the Notice of Completion
Executive Summary:
On August 3, 2021, the County of Lake (County) Board of Supervisors (Board) approved the plans and specifications for the Hazard Mitigation Grant Program, Lake County Culvert Upgrades 3 Project, (FEMA-5189-FM-CA) Culvert Replacement Project Various County Roads, Bid No. 21-04. (Project).
The Project was comprised on replacing four (4) culverts on Harbin Spring Road, a culvert on Arroyo Vista Road, and a culvert on Sugar Pine Ridge Road.
On December 14, 2021, the Board awarded the contract for the Project to Wylatti Resources Management, Inc. in the amount of $255,861.78.
On September 11, 2023, the Board approved Contract Change Order No. 1 in the amount of -$9,124.48) which decreased the contract amount to $246,737.30.
On March 19, 2024, the Board approved Contract Change No.2 in the amount of $17,524.28 which increased the contract amount to $264,261.58.
On May 20, 2024, the work of the Project was determined to be satisfactorily Public Works Director determined to be satisfactorily complete by the Public Works Director.
Seventy-five percent (75%) of the Project was funded from the Federal Emergency Management Agency Hazard Mitigation Grant Program and 25% was funded by Non-discretionary Road Funds.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☒ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Staff recommends that the Board of Supervisors approve the Resolution accepting the work of the Lake County Culvert Upgrade 3 Project (FEMA -5189-FM-CA) and directing the Public Work Director to sign and file the Notice of Completion