Memorandum
Date: March 26, 2024
To: The Honorable Lake County Board of Supervisors
From: Christopher Veach, County Librarian
Subject: Approve Agreement for the Provision, Installation, and Maintenance of Advanced Network (Data) services for an amount not to exceed $50,000 annually; and authorize the Chair to Sign
Executive Summary: This Agreement Between Lake County Library and Columbia Telecommunications Corporation for the Provision, Installation and Maintenance of Advanced Network (Data) Services, will allow the library to continue in the State Library Broadband Project, a project of the state library to connect libraries to the California Research and Education Network (CalREN) provided by the Corporation for Education Network Initiatives in California (CENIC).This reflects that the Imperial County Office of Education is now the chosen administrator for the California State Library Broadband Project.
Imperial County Office of Education is the sole source provider and has been appointed by the California State Library to manage the Broadband project.
The most important benefit of continuing with this project and our connection with CENIC is the 500Mbps high speed internet broadband connection for all four branches of the Lake County Library. CENIC also completes the competitive bidding process and applies for e-rate discounts on our behalf, which saves staff time. E-rate is a federal program that provides telecommunications discounts to schools and libraries. This connection helps support current digital library offerings such as downloadable eBooks, audiobooks, streaming video and other digital resources the library makes available to the public as well as provide a fast, stable connection to the public for connecting to the internet at all four branches of the library.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Approve Agreement for the Provision, Installation, and Maintenance of Advanced Network (Data) services for an amount not to exceed $50,000 annually; and authorize the Chair to Sign