Memorandum
Date: April 23, 2024
To: The Honorable Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Approve the Supplemental Services Agreement Number 5 between the County of Lake and Armstrong Consultants for engineering services related to Lampson Airfield and authorize the Chair to sign the Agreement
Executive Summary:
On July 26, 2022, your Board entered into a General Services Agreement with our airport consultant, Armstrong Consultants, to perform planning and engineering services for the Lampson Field Airport. The General Services Agreement creates the basic contractual framework, with Supplemental Service Agreements developed for specific tasks to be accomplished. Today’s item is for Supplemental Services Agreement (SSA) #5 for the consultant to prepare construction plans and specifications for the “East Apron Pavement Rehabilitation Project”. This project will result in the rehabilitation of the entire parking apron at Lampson Field Airport, and construction is expected to occur in 2025 using grant funds from the Federal Aviation Administration (FAA). The design work proposed by this SSA will also be funded by the FAA using annual entitlement funds. A copy of the proposed Supplemental Services Agreement is attached for your information.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☒ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Staff recommends that the Board of Supervisors Approve the Supplemental Services Agreement Number 5 between the County of Lake and Armstrong Consultants for engineering services related to the East Apron Pavement Rehabilitation Project at the Lampson Field Airport in an amount not to exceed $158,947.00 and authorize the Chair to sign the Agreement.