Memorandum
Date: July 8, 2025
To: The Honorable Eddie Crandell, Chair, Lake County Board of Supervisors
From: Susan Parker, County Administrative Officer
Subject: Consideration of Board of Supervisors Rules of Procedure, General Protocol and Committees Policy update
Executive Summary:
Section 1 of the County Policy and Procedures Manual is the Board of Supervisors Rules of Procedure, General Protocol and Committees Policy.
New policies added to this draft document include the following (redlined):
SECTION 2. BOS Organization and Meetings
• Permissible Closed Sessions - Page 1.2.4
SECTION 3. Procedure and Voting
• Hearing Procedure - Page 1.3.4
• Agenda Item Submission - Page 1.2.4
SECTION 5. General Board of Supervisors Protocol
• Board Member Duty and Responsibilities - Page 1.5.1
• Department Head Evaluations - Page 1.5.2
• Board Member Travel Policy (previously Mileage Reimbursement)/ - Page 1.5.3
• New Supervisor Email - 1.5.4
• Process for filling a vacancy on Board of Supervisors or other County Elected Office - Page 1.5.5
• Appointment to Advisory Boards - Page 1.5.7
SECTION 6. Advisory Boards, Commissions and Committees
• Conflict of Interest for a Public Officer serving on Local Area Plan Advisory Committees (LAPAC) - Page 1.6.3
SECTION 7. Appendices
• Motion References - Page 1.7.7
SECTION 11. Miscellaneous Board Policy (new section)
• Sovereign Nation Request for placement in U.S. Land Trust - Page 1.11.1
• Discretionary Cannabis Funding Protocols - Page 1.11.2
• Proclamations on the Board of Supervisors Agenda - Page 1.11.2
• Letter of Support or Opposition - Page 1.11.2
Other revisions detailed on the redlined copy are considered housekeeping only.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☒ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Adopt the Board of Supervisors Rules of Procedure, General Protocol and Committees Policy update.