Memorandum
Date: May 19, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Approve the Plans and Specifications for the Hill Road Correctional Facility Phase II Roof Project, Bid No. 20-17, and authorize the Public Services Director / Assistant Purchasing Agent to advertise for bids
Executive Summary:
The plans and specifications for the Hill Road Correctional Facility Phase II Roof Project are complete.
The estimate of probable construction costs is approximately $650,000. Sufficient funding for the project is included in the FY 19-20 Capital Projects Budget Unit 1778.
The plans and specifications are available at the Public Services office for Board of Supervisors’ review.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $650,000
Amount Budgeted: $650,000
Additional Requested: -
Annual Cost (if planned for future years): -
FISCAL IMPACT (Narrative): $2 million was included in the FY 19-20 budget for both the jail phase 2 roof and the courthouse roof. Once contract costs for both projects are determined the excess funds can then be reallocated.
STAFFING IMPACT (if applicable): N/A
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the Plans and Specifications for the Hill Road Correctional Facility Phase II Roof Project, Bid No. 20-17, and authorize the Public Services Director / Assistant Purchasing Agent to advertise for bids