Memorandum
Date: July 18, 2023
To: The Honorable Lake County Board of Supervisors
From: Crystal Markytan, Director, Social Services
Subject: Approve Contract between County of Lake and People Services, Inc. for yard maintenance, in the amount of $9,656.87 per fiscal year from July 1, 2023 to June 30, 2026, and authorize the Chair to sign.
Executive Summary:
People Services, Inc. provides grounds maintenance to the Anderson Ranch and Employment Service Job Zone buildings in Lower Lake. Services include trash pickup, lawn mowing, hedge trimming, weed control, and table and walkway cleaning, which are performed on a weekly basis. Contractor also provides drain cleaning each month, and more extensive gardening work twice a year. The contractor is tasked with providing an additional 10 feet of defensible space which forms a complete 100 foot clearance around these DSS buildings and is in compliance with the Lake County Hazardous Vegetation Abatement Ordinance.
DSS issued a Request for Quotes (RFQ) in which two quotes were received with one refusal. People Services, Inc. submitted the lowest quote and has been chosen for services.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$9,656.87 Amount Budgeted: _$9,656.87 Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☒ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Approve Contract between County of Lake and People Services, Inc. for yard maintenance, in the amount of $9,656.87 per fiscal year from July 1, 2023 to June 30, 2026, and authorize the Chair to sign.