Title
Body
MEMORANDUM
TO: Tina Scott, Chair, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: May 21, 2019
SUBJECT: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and PJ Helicopters for Calendar Year 2019 in the amount of $60,000 and authorize the Chair to sign; (c) Approve Agreement between the County of Lake and A&P Helicopters for Fiscal Year 2019-20 in the amount of $100,000 and authorize the Chair to sign; and (d) Approve Agreement between the County of Lake and Sierra Air Helicopters in the amount of $30,000 and authorize the Chair to sign
EXECUTIVE SUMMARY:
The Lake County Sheriff’s Office requests Your Boards’ approval on the attached contracts. PJ Helicopters for helicopter services for Calendar Year 2019; A&P helicopters for Fiscal Year 2019/20 and Sierra Air Helicopters for the remainder of Fiscal Year 2018/19 and 2019/20.
Helicopter services are utilized by the Sheriff’s Department for marijuana reconnaissance and eradication on public and private lands. These services are essential to the effectiveness of the marijuana enforcement program. In past years, the California National Guard has provided these services without cost, but they are now largely unavailable due to reduced resources and other commitments. Due to fire suppression activity, it is unknown which vendors will be available during the various times of the year, therefore, we will be utilizing all three of these vendors with the funds available.
We request your Board waive the competitive bidding process of the County’s purchasing ordinance, under section b (exemptions from competitive bidding) as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: 130,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Helicopter costs are paid from the Marijuana budget 2203 with grant funding from either the US Forest Service or DEA. There is no county general fund monies utilized for these services.
STAFFING IMPACT (if applicable): N/A
Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and PJ Helicopters for Calendar Year 2019 in the amount of $60,000 and authorize the Chair to sign; (c) Approve Agreement between the County of Lake and A&P Helicopters for Fiscal Year 2019-20 in the amount of $100,000 and authorize the Chair to sign; and (d) Approve Agreement between the County of Lake and Sierra Air Helicopters in the amount of $30,000 and authorize the Chair to sign.