Memorandum
Date: September 19, 2023
To: The Honorable Jessica Pyska, Chair, Lake County Board of Supervisors
From: Jonathan Armas, Animal Care and Control Director
Subject: Consideration of (a) Purchase of an Animal Control Box in the amount of $30,776.15 and (b) Authorize the Animal Care and Control Director or his designee to issue a Purchase Order
Executive Summary:
Animal Care and Control was granted an extraordinary request for $45,000 that was allocated into the Animal Care and Control budget 2703, object code 62.74 for the capital asset purchase of a replacement Animal Control Box.
Animal Care and Control is scheduled to get a replacement truck this fiscal year for one of its aging trucks. The current box scheduled to be placed on the new truck is beyond life expectancy and requires constant maintenance. It is no longer cost efficient to maintain this box. Six vendors were contacted with two being non-responsive and two no longer making boxes.
Two bids were received for the Animal Control Box. Diamond Truck Body was the low bidder in the amount $38,184.85. This bid includes the box itself and the installation of the box.
Please approve the purchase of these items and authorize the Animal Care and Control Director or his designee to issue a purchase order.
If not budgeted, fill in the blanks below only:
Estimated Cost: $38,184.85 Amount Budgeted: $45,000 Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☒ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
(a) Approve the Purchase of the Animal Control Box from Diamond Truck Body in the amount of $38,184.85 and
(b) Authorize the Animal Care and Control Director or his designee to issue a Purchase Order.