Memorandum
Date: July 9, 2024
To: The Honorable Lake County Board of Supervisors
From: Rachael Dillman Parsons, Director, Social Services
Subject: Approve Contract between County of Lake and Backroad Hauling for Hauling Services, in the amount of $49,000 from July 1, 2024 to June 30, 2025, and authorize the Chair to sign.
Executive Summary:
Backroad Hauling is a Lake County flatbed transportation, equipment hauling, property cleanup and junk removal service. This contract between the Lake County Department of Social Services (LCDSS) and Backroad Hauling provides hauling and cleaning related services for Adult Service (AS) clients. Services include waste removal at client homes, junk removal, the removal and transportation of furniture, and the collection and removal of large appliances on an as needed basis. Contractor will also collect, sanitize, and remove hazardous materials from homes as required by the agreement, and will provide transportation for any other items which are deemed necessary to ensure safe housing for clients.
Social Services requested informal written quotes from five separate businesses on May 31, 2023. Only two responded, and Backroad Hauling was selected based on their pricing and promptness when submitting a bid. Backroad Hauling’s bid was the only bid that was submitted on time.
If not budgeted, fill in the blanks below only:
Estimated Cost: $49,000 Amount Budgeted: $49,000 Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☒ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action: Approve Contract between County of Lake and Backroad Hauling for Hauling Services, in the amount of $49,000 from July 1, 2024 to June 30, 2025, and authorize the Chair to sign.