Memorandum
Date: August 6th, 2024
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Susan Parker, County Administrative Officer
Casey Moreno, Deputy County Administrative Officer
Shannon Heenan, Administrative Analyst
Subject: Consideration of (a) Bid No. 24 - 40 for the Supply of Bulk #2 Diesel Fuel and Unleaded Gasoline; b) Nick Barbieri Trucking’s Bid for #2 Diesel Fuel and Unleaded Gasoline and c) Agreement between the County of Lake and Nick Barbieri Trucking for the supply of Diesel Fuel and Unleaded Gasoline from July 1, 2024 through June 30, 2027, and authorize the Chair to sign
Executive Summary:
Staff solicited competitive bids on June 13, 2024, for the bulk delivery of #2 diesel fuel and unleaded gasoline on behalf of the County. Bulk fuel will be delivered to various storage tanks, of which the County purchases approximately 121,065 gallons per year. Bid pricing for each fuel was submitted as a flat price differential (margin) above the base which shall be the daily OPIS - San Francisco, UBD Rack Average.
Two bidders responded as follows:
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Bidder |
Gasoline Bid |
#2 Diesel Bid |
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Staff is recommending the award of the bulk fuels agreement to Nick Barbieri Trucking (an entity of Redwood Coast Fuels). Nick Barbieri Trucking qualifies as a local vendor and their submitted bid had the lowest per gallon margin.
The term of the proposed Agreement is effective July 1, 2024, through June 30, 2027.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☒ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☒ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action: (a) Approve Bid No. 24 - 40 for the Supply of Bulk #2 Diesel Fuel and Unleaded Gasoline; b) Accept and sign Nick Barbieri Trucking’s Bid for #2 Diesel Fuel and Unleaded Gasoline; c) Approve Agreement between the County of Lake and Nick Barbieri Trucking for the supply of Diesel Fuel and Unleaded Gasoline from July 1, 2024 through June 30, 2027, and authorize the Chair to sign.