Memorandum
Date: June 27, 2023
To: The Honorable Lake County Board of Supervisors
From: Rob Howe, Sheriff/Coroner
Subject: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.1, as this is an annual contract for services that have not increased more than the consumer price index; and (b) Approve Agreement between the County of Lake and A&P Helicopters for Fiscal Year 2022/23 in the amount of $75,000 and authorize the Chair to sign
Executive Summary: The Lake County Sheriff’s Office requests Your Boards’ approval on the attached contract with A&P Helicopters for Fiscal Year 2023/24. Helicopter services are utilized by the Sheriff’s Department for marijuana reconnaissance and eradication on public and private lands. These services are essential to the effectiveness of the marijuana enforcement program. In past years, the California National Guard has provided these services without cost, but they are now largely unavailable due to reduced resources and other commitments. Due to fire suppression activity, it is unknown which vendors will be available during the various times of the year.
The Sheriff’s Office contracted for these services with A&P Helicopters for fiscal year 22/23. There is no increase in costs for these services in the requested contract for 23/24.
The Sheriff's Office contacted Redding Air Services Helicopters out of Redding and Air Shasta. Both provide this type of service however they are contracted with PG&E/CalFire and will likely not be available to us on an "as needed" basis.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: 109,500__ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☒ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.1, as this is an annual contract for services that have not increased more than the consumer price index; and (b) Approve Agreement between the County of Lake and A&P Helicopters for Fiscal Year 2022/23 in the amount of $75,000 and authorize the Chair to sign